Comparison · 2026 edition
The best proposal and RFP response software, compared for 2026
Fourteen tools scored on the same closing grid, Cuevr included: what each one does best, its strengths, its limits and its price. We make Cuevr; the method and the source of every fact are published on this page.
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- 8 min
The summary table
Fourteen tools, one grid.
Sorted by use, then by score. A tool’s name leads to its detailed comparison with Cuevr as soon as it is published.
Cuevr is our product. It went through the same grid as the others, with the same criteria and the same review date. Our method
| Tool | Prepare | Write | Track | Sign | RFPs and tenders | Reference priceper user per month, billed annually; not scored | Our gridthe method ↓ |
|---|---|---|---|---|---|---|---|
| Proposal software | |||||||
| CuevrBest forClose more deals with proposalsSee pricing →Our tool | Guided qualification | Outline from the deal, company knowledge base | Per section, follow-ups | Simple, email code included | Buyer’s documents and compliance | €49 excl. VATone plan, every feature, no minimum€69 excl. VAT billed monthly, cancel anytime | 4.3 |
| GetAcceptBest forComplex sales in a shared room | Meeting summary | AI from the meeting and the knowledge base | Per page, follow-ups | Simple, SMS code or eID*; QES* | Content library | Custom pricingEnterpriseProfessional €49 (5 users minimum, annual); conditional content, CPQ and Salesforce as add-onsAll plans run for 12 months; Professional is paid annually | 4.1 |
| QwilrBest forWeb proposals with built-in payment | Reads notes and transcripts | Assembled for the deal | Per page, follow-ups | Simple, reader verified by email | Content library | $75Scale, 10 seats minimum, annual onlyFrom $35 (Starter), without writing from the meeting, CRM automations or team reportReference plan billed annually only | 3.9 |
| Better ProposalsBest forFreelancers and small agencies | Field prefill | No built-in AI | Per page, follow-ups* | Simple, no documented verification | Content library | $42EnterpriseFrom $13 (Starter, 1 seat, 10 sends a month), without CRM, co-editing or team reports$49 billed monthly (Enterprise) | 3.4 |
| PandaDocBest forQuotes and contracts at volume | Field prefill | Conditional content, AI in beta | Per page | Simple, email code*; AES, QES* | Content library | Custom pricingEnterpriseBusiness $49, without conditional content; HubSpot automations as an add-on ($39 a month per account)Business costs $65 billed monthly versus $49 billed annually | 3.4 |
| ProposifyBest forCatalog quotes with approvals | Field prefill | AI from a prompt | Per section, follow-ups | Simple, no documented verification | Content library | $65Grow, 5 seats minimum, annualFrom $35 (Build), without approvals or team metricsReference plan billed annually only | 2.8 |
| RFP response | |||||||
| LoopioBest forHigh volumes of RFPs and questionnaires | No | AI, company library | No | Not documented | Requirements tracked, library | Custom pricingEnhanced or higherFoundations on quote, 10 seats included; CRM connectors as add-ons | no average |
| ResponsiveBest forLarge RFP response teams | No | AI, company content | Signature status | Level not stated | Requirements extracted*, library | Custom pricingEnterpriseEmerging: “Starting from $10,000” (period not stated), without CRM connectors included12-month minimum contracts as standard | no average |
| E-signature and contracts | |||||||
| DocusignBest forSign contracts written elsewhere | Field prefill | No | Status | Simple, access code included; AES, QES* | No | Custom pricingenhanced plans (CRM)IAM Professional €70 (3 users minimum, annual), without CRM connectors or AESUp to 44% savings announced on annual billing | no average |
| General-purpose tools | |||||||
| PowerPointBest forProposals presented in meetings | No | Copilot from a file* | Named readers | Separate service* | No | Microsoft 365Business Standard | no average |
| WordBest forDocuments required as editable files | Reads notes and transcripts* | Copilot, files and meetings* | Named readers | Separate service* | No | Microsoft 365Business Standard | no average |
| Google Docs et SlidesBest forSmall teams already on Google | Reads notes and transcripts | Gemini, company files | Named readers | Via PDF | No | Custom pricingEnterpriseBusiness Standard €13.60, without approvals | no average |
| CanvaBest forProposals designed as graphic objects | Reads notes and transcripts | Canva AI, connected content | Visitors, time per page | No | No | Custom pricingEnterpriseBusiness $250 per person per year (third-party figure), without team reports or multiple approvers$25 billed monthly according to third-party figures | no average |
| GammaBest forVisual presentation generated by an agent | Reads notes and transcripts | Agent, reads notes and deals | Per slide | No | No | $40per member, Business, annualPro also carries the scored features; free plan without read trackingTeam plans billed annually only; Enterprise on quote | no average |
* Feature available at an extra cost (paid add-on).
One line per cell, on the same scale for everyone; access is shown when it makes a difference (Higher plan, Add-on, Beta). “No”: the tool does not offer it; “Not documented”: absent from the documentation we read. Reference price: the price of the plan that carries the scored features, excluding asterisked add-ons, per user per month on annual billing, with the currency, taxes and seat minimum as the vendor publishes them; below it, the entry plan and what it lacks (or, for custom pricing, the highest public plan). The detail of each cell is in the tool’s profile.
Sources: vendor websites, pricing pages and documentation, checked on October 13, 2026; Cuevr: Offer sheet and Getting started guide. Our method · Report an error: corrected within 5 business days.
Our method
This grid measures one thing only: what a tool brings a sales team to sign more deals with its proposals. It is not a compliance, security or price grid: that information stays in the profiles, unscored.
Eleven criteria follow the course of a sale, from preparing the meeting to the signature and leading the team. For each one, before scoring, we wrote down what earns 0, 1, 3 or 5 points, based on observable facts: a feature described in the vendor’s documentation, help center or pricing page. A feature seen only in marketing does not count; in beta, it counts one level lower. We score each tool’s best published offer, add-ons included; the plan required is shown alongside, and an asterisk (5*) marks a feature available at extra cost.
The score is the average of the eleven criteria, rounded to one decimal place. It is shown only for proposal software; the other tools have their profile, without an average.
We make Cuevr and chose these criteria knowing our product. Three of them (starting from the client’s stakes, reviewing the proposal before sending, answering RFPs and tenders) cover steps where no other proposal software in this comparison reaches the top level; three others place Cuevr behind other tools. Review of October 13, 2026. A vendor spots an error: write to us, we correct it within five business days.
The eleven criteria, and why they help you close
Prepare and write the proposal
- Start from the client’s stakes: A proposal that answers the client’s real stakes, criteria and decision makers gives them a reason to choose you; an incomplete discovery leaves points unaddressed.
- A complete proposal without starting from scratch: A proposal built for this deal, with the company’s approved content, answers this specific client, and the time saved goes back into the deal.
- A beautiful, on-brand proposal, with no layout work: Prospects judge how serious a supplier is by the form; a polished, consistent proposal reassures without costing hours.
- Know before sending whether it convinces: A weakness spotted before sending can be fixed; found by the prospect, it costs the deal.
- Build the proposal as a team: Big deals need the expert, presales or the manager: having them contribute in the same document gives a better answer, faster.
Get it signed
- Know who reads and when to follow up: A follow-up at the moment the prospect is rereading, with the right person, moves the decision forward.
- Get signed without friction or dispute: A prospect who has decided signs where they read; signer verification and proof of the version keep a signature from being challenged.
- Price and collect payment in the proposal: A clear quote, options to choose from and a deposit paid at signing turn agreement into commitment.
RFPs, CRM and team
- Answer RFPs and tenders without missing anything: A missed requirement or an outline not followed eliminates a bid before its arguments are read.
- The deal connected to your CRM: The deal context goes into the proposal without re-entry, and reads and the signature flow back to where sales reps plan their follow-ups.
- Lead the sales team: A manager who sees each rep’s results and the deals that need action knows who to help, and when.
In short
Definition
To get tailored proposals signed, from qualification to follow-up: Cuevr, our tool.
For a high volume of quotes and contracts driven from the CRM: PandaDoc.
For interactive, highly visual web proposals: Qwilr.
For a dedicated team that answers many RFPs: Loopio or Responsive.
Who writes this comparison. We make Cuevr. We scored it on the same grid as the thirteen other tools, with the same level of detail in every column, and its profile also says what it does not do. Every fact about another tool links to its source, checked on the date shown. A vendor who reports an error to us sees it corrected within 5 business days.
How to choose
Proposal software is for preparing, writing, sending and getting an offer signed. An RFP response platform is for answering a buyer’s documents, within their framework. The two overlap: the right question is not “which one is best”, but “at what point in the sale do you lose your deals”. The table’s columns ask that question, the same for everyone:
- Prepare: does the tool help you understand the client before you write?
- Write: where does the content come from, who builds the structure?
- Track: what do you know about the reading, by whom, and when to follow up?
- Sign: what level, is the signer verified, what proof, AES or QES?
- RFPs and tenders: does the tool start from the buyer’s documents and check that every requirement is covered?
- Reference price: not scored; the price of the plan that carries the scored features, then the entry plan and what it lacks.
The tools one by one
In the table’s order, by family of use. Every profile has the same fields, at the same level of detail.
Proposal software
Cuevr
Our toolBest for
Close more deals with proposals
Sales teams that want to qualify, write, track and get their proposals and RFP responses signed in one tool.
Our scorecard
4.3 / 5Reference price
€49 excl. VAT one plan, every feature, no minimum
GetAccept
Best for
Complex sales in a shared room
Complex sales with many stakeholders, in a shared sales room.
Our scorecard
4.1 / 5Reference price
Custom pricing Enterprise
Qwilr
Best for
Web proposals with built-in payment
Teams that want an interactive web proposal with payment on acceptance.
Our scorecard
3.9 / 5Reference price
$75 Scale, 10 seats minimum, annual only
Better Proposals
Best for
Freelancers and small agencies
Freelancers and small agencies looking for a low entry price, with payment and client onboarding.
Our scorecard
3.4 / 5Reference price
$42 Enterprise
PandaDoc
Best for
Quotes and contracts at volume
Teams that produce a lot of quotes and contracts, with catalog, payment and qualified signature as an add-on.
Our scorecard
3.4 / 5Reference price
Custom pricing Enterprise
Proposify
Best for
Catalog quotes with approvals
Teams that sell from a catalog, with optional quote items and discount approval.
Our scorecard
2.8 / 5Reference price
$65 Grow, 5 seats minimum, annual
RFP response
Loopio
Best for
High volumes of RFPs and questionnaires
Dedicated teams that answer large volumes of RFPs and questionnaires.
Our scorecard
no averageReference price
Custom pricing Enhanced or higher
Responsive
Best for
Large RFP response teams
Large companies with a dedicated team and a budget for a response platform.
Our scorecard
no averageReference price
Custom pricing Enterprise
E-signature and contracts
Docusign
Best for
Sign contracts written elsewhere
Signing contracts written elsewhere, up to advanced or qualified signatures.
Our scorecard
no averageReference price
Custom pricing enhanced plans (CRM)
General-purpose tools
PowerPoint
Best for
Proposals presented in meetings
Proposals presented in meetings.
Our scorecard
no averageReference price
Microsoft 365 Business Standard
Word
Best for
Documents required as editable files
Documents the buyer requires as an editable file.
Our scorecard
no averageReference price
Microsoft 365 Business Standard
Google Docs et Slides
Best for
Small teams already on Google
Small teams on Google Workspace that send few proposals.
Our scorecard
no averageReference price
Custom pricing Enterprise
Canva
Best for
Proposals designed as graphic objects
Proposals designed as a graphic object.
Our scorecard
no averageReference price
Custom pricing Enterprise
Gamma
Best for
Visual presentation generated by an agent
A quick visual presentation from a prompt.
Our scorecard
no averageReference price
$40 per member, Business, annual
Sources and corrections
We chose the tools sales teams compare most often before deciding, from proposals to RFPs, general-purpose tools included. Every column of the table asks everyone the same question and answers on the same scale, with the same level of detail: never a tick against a nuance. The facts come from vendor websites, pricing pages and documentation, and from our own trials where possible; anything that rests only on a vendor’s claims is written “according to the vendor”.
Every profile is reviewed each quarter. A vendor we cite can report an error to us: we correct it within 5 business days and update the date.
- The value: the answer to the column’s question, on the same scale for everyone (for tracking, for example: opens, per page, per section, named readers).
- Higher plan, Add-on, Beta: reserved for a plan above the entry plan; paid on top; in beta according to the documentation.
- No, Not documented: the tool does not offer it; absent from the documentation we read.
Frequently asked questions
What is the best proposal software?
The one that covers the moment you lose your deals. To get tailored proposals signed, from qualification to follow-up after sending, Cuevr is built for that. For a high volume of documents driven from the CRM, or highly visual web proposals, other tools in this comparison are a better fit.
What is the difference between a sales proposal and an RFP response?
A sales proposal follows your method; an RFP response follows the framework set by the buyer.
Why is Cuevr in this comparison?
Because it is our product and it answers the same question.
Is there a free trial?
For Cuevr, yes: 14 days, no credit card.
Compare for yourself: try Cuevr.
Write your next proposal in Cuevr, from qualification to signature.